A claim-by-claim list of every unpaid insurance claim over 90 days in the aging report you send: payer, amount, the deadline it faces, the denial reason and the next action, sorted by deadline. It is a deadline triage of unpaid claims, not a coding or payment-accuracy audit.
Get my free A/R Deadline MapClock starts with your claim-level aging export and signed BAA; above 10 requests in a week, we confirm your date within 1 business day.
What you get
Each row is one unpaid insurance claim from the aging report you send, sorted by the deadline it faces first.
| Claim | Payer | Amount | Deadline it faces | Denial reason | Next action |
|---|---|---|---|---|---|
| The claim as it appears in your aging report, with its date of service | The payer holding it, whose filing and appeal rules apply | The unpaid insurance balance on that claim | The next filing, corrected-claim or appeal deadline, and its date | The payer’s stated reason, where the claim was denied | Submit, correct, appeal, or return to you with the fix |
| Claim | Payer | Amount | Deadline it faces | Denial reason | Next action |
|---|---|---|---|---|---|
| Therapy session, 160 days old | Medicaid managed care plan | $96.50 | 180-day corrected-claim limit in the plan’s manual: 20 days left | Authorization number missing from the claim | Send a corrected claim with the authorization number on file |
| Office visit, 95 days old | Commercial plan | $142.00 | 120-day filing limit in the practice’s contract: 25 days left | Not denied: the payer has no record of the claim | Submit now and keep the clearinghouse acceptance report |
| Office visit, 300 days old | Original Medicare | $118.00 | 1 calendar year after the date of service: about 65 days left | Not denied: rejected before processing because the member ID did not match | Correct the member ID and resubmit |
What we need
Nothing else is needed to start the map.
Your accounts receivable aging report exported one row per claim, not the payer summary, from your practice-management system or clearinghouse. Export every open insurance claim; the map picks out the aged ones.
The export holds protected health information, so HIPAA requires a business associate agreement before we receive it (HHS sample provisions). We send ours after your request.
The 5 business days start when we have your claim-level aging export and a signed BAA. The map is yours to keep whether or not you hire us, and if your A/R doesn't need outside help, the map says so. We use your aging export only to build your map and need no login to your systems for it. We delete the export 30 days after we deliver the map unless you sign a service agreement, and sooner if you ask by email.
How it works
The map comes by email. A walkthrough call is offered with it and is optional.
On the request form, keep “The Free A/R Deadline Map” selected and add your practice and clinician count. No patient details.
We send the business associate agreement. Once it is signed, you send the claim-level aging export.
It arrives within 5 business days of the export and the signed BAA.
Why deadlines
A large claim with months left can wait; a small one that expires this week cannot. The claims closest to expiring sit at the top.
Claims over 90 days get closer to their filing limits every week. Medicare allows 1 calendar year after the date of service; Cigna lists 90 days for participating providers. Limits vary by contract and state.
After the map
The map is yours either way. Each row already names its next action.
Your team takes the list from the top. When a row needs an appeal, the guide to reducing claim denials shows which denials can still be appealed, and by when.
A/R Recovery. For inherited claims 90+ days past the date of service: 15% of the insurance payments that post after we work them, and $0 on claims that never pay. Fee only on insurance payments posting after our logged action; patient payments 0%; full-service clients stay under the 9.0% fee cap.
Deadline Claims at Your Plan Rate. Inherited claims within 30 days of a deadline when you start are worked at your plan rate, not the 15% A/R Recovery rate. See pricing and terms.
Page revised October 8, 2026 · Review contact: Hyder Shah (inquiries@claimpillar.com). Filing limits vary by payer, contract and state; the map applies the limit we find for each claim, and your payer contract can set a different one.
The Free A/R Deadline Map
5 business days from your aging export and BAA. Yours to keep.